The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, November 14, 2005 at 6 p.m.  Members present were Charles Archer, Mary Louise Lanier, Wilson Roberts and Carl King.  Councilwoman Rebecca Benton, Councilman Michael Royal, Councilman Larry Olliff, Councilman Bruce Allen, City Planner Robbie Byrd and Zoning Administrator Jackie Carver were also in attendance.  Co-Chairman Charles Archer called the meeting to order in the absence of Chairman Don Taylor. 

Charles Archer gave the invocation and Wilson Roberts led the Pledge of Allegiance. 

The minutes of the previous meeting were approved upon a motion made by Carl King.  Motion was seconded by Wilson Roberts and passed without opposition. 

PUBLIC HEARINGS: 

  1. Ordinance Adoption of Procedures for Administration and Enforcement of the Zoning Ordinance.  Co-Chairman Charles Archer explained that items 1 thru 3 are on the agenda for adoption as separate documents.  The board members have been instructed at the GAZA Workshops that the “Procedures for Administration and Enforcement of the Zoning Ordinance” should be adopted separately and not as part of the zoning ordinance.

These procedures were adopted as a part of the zoning ordinance on March 4, 1996 and have not been amended.  With no public comments, Wilson Roberts made a motion to recommend adoption of the “Procedures for Administration and Enforcement of the Zoning Ordinance”.  Motion was seconded by Mary Louise Lanier and passed without opposition. 

  1. Ordinance Adoption of “The City of Pooler Zoning Ordinance”.  Co-Chairman Charles Archer explained that items 1 thru 3 are on the agenda for adoption as separate documents.   The City of Pooler Zoning Ordinance includes all of the text amendments approved since March 4, 1996 that were codified as of December 31, 2004.  With no public comments, Carl King made a motion to recommend adoption of “The City of Pooler Zoning Ordinance” as presented.  Motion was seconded by Mary Louise Lanier and passed without opposition.
  1. Ordinance Adoption of “The Official Zoning Map” of the City of Pooler.   Co-Chairman Charles Archer explained items 1-3 are on the agenda for adoption as separate documents.  This map includes all zoning changes approved as of November 21, 2005.  With no public comments, a motion was made by Wilson Roberts to recommend adoption of “The Official Zoning Map” of the City of Pooler as presented.  Motion was seconded by Carl King and passed without opposition.

OLD BUSINESS:

  1. Site Plan/Landscape Plan Review for Peacock Retail Center located at 423 West Highway 80.  Clarke O’Barr of Maxwell Engineering presented the site plan of a proposed professional/retail center to the board for reconsideration after addressing the board’s comments from the last meeting.  The size of the building was decreased to meet zoning regulations.  The dumpster pad was relocated to an acceptable site and a copy of the agreement between Mr. Peacock and the owner of Video Warehouse was submitted to the board.  With no public comments, Wilson Roberts made a motion to recommend approval of the proposed site plan subject to a traffic flow lane being added on the southside of the proposed outbuilding. Motion was seconded by Mary Louise Lanier and passed without opposition.  Regarding the landscape plan, Wilson Roberts suggested the (2) Live Oak trees located in the southeast corner of the site be relocated farther west.  With no other comments, a motion was made by Wilson Roberts to approve the landscape plan for compliance with the tree ordinance with the stipulation that the (2) Live Oaks in the southeast corner be relocated farther west.  Motion was seconded by Mary Louise Lanier and passed without opposition.

NEW BUSINESS: 

  1. Takedown Plat of a portion of Lot A-2 and B for South Godley Enterprises, LLC

Steve Wohlfeil of HGB&D presented the survey plat to the board for their review and comments.  He explained the purpose of the plat is to create two commercial tracts and to provide an access easement to the tracts.  The property owner will be posting a Letter of Credit (LOC) to cover the cost of the improvements to provide access to both tracts. Councilwoman Rebecca Benton questioned when the rest of the Lee Wilson Tract was divided up.  Mr. Wohlfeil stated that he would have that information to Mrs. Carver in the morning.  With no other comments, Wilson Roberts made a motion to recommend approval of the takedown plat of a portion of Lot A-2 and B for South Godley Enterprises, LLC.  Motion was seconded by Carl King and passed without opposition. 

  1. Preliminary Construction Plan / Landscape Plan Review for Phase II of Forest Lakes Subdivision. Travis Burke of Kern-Coleman & Company presented the construction plan for Forest Lakes, Phase II for their review and recommendation.  Plans have been revised and resubmitted to Bill Nicholson for his final review.  Vicki Gatling of 37 West Lake Heron Court appeared before the board to express her concerns about the drainage problem along the rear of lots 50 thru 55.  In response, Mr. Burke assured Mrs. Gatling that her drainage concerns will be addressed with underground piping and swales located within the twenty foot drainage easement along the rear of these lots.  With no other comments, a motion was made by Mary Louise Lanier to recommend approval of the preliminary construction plans subject to EPD approval, all of the engineer’s comments being addressed as well as Mrs. Gatling’s drainage issues.  Motion was seconded by Wilson Roberts and passed without opposition.  The landscape plan meets the tree ordinance; therefore, a motion was made by Carl King to approve the landscape plan.  Motion was seconded by Mary Louise Lanier and passed without opposition. 

7.   Site Plan/Landscape Plan Review for Sam’s Club off Mill Creek Circle.

Tom Cetti of Thomas & Hutton Engineering Company presented the site plan to the board for their review and recommendation.  The proposed 135,000 square foot building site is off Mill Creek Circle adjacent to the Red Roof Inn.  Modifications are being reviewed on changes proposed for the intersection of Pooler Parkway and Mill Creek Circle.  Following some discussion about the size of the detention area and dumpster location, a motion was made by Carl King to recommend approval of the proposed site plan for Sam’s Club subject to all of the engineer’s comments being addressed.  Motion was seconded by Wilson Roberts and passed without opposition. The landscape plan meets the tree ordinance requirements; therefore, a motion was made by Wilson Roberts to approve the plan.  Motion was seconded by Carl King and passed without opposition. 

     8.   Morgan Family Plat survey of 150.62 acres (Parcel D-7) for transfer of property.

           The Morgan Family has a potential buyer for the tract and a survey plat is needed for transfer of the property.  With no public comments, Wilson Roberts made a motion to recommend approval of the survey plat of Parcel D-7 (150.62 acres).  Motion was seconded by Mary Louise Lanier and passed without opposition. 

  1. Landscape Plan for Phase II of East Haven Boulevard (formerly East Spine Road)  Hal Kraft of HGB&D  reminded the board that the construction plan for Phase II of East Haven Boulevard (formerly known as East Spine Road) was previously approved by this board at the last meeting to extend the road across the wetlands. The landscape plan is now being submitted for this board’s review.  With no public comments, Wilson Roberts made a motion to approve the landscape plan for Phase II of East Haven Boulevard.  Motion was seconded by Carl King and passed without opposition.

10.    Final Plat Review of Phase I of “The Retreat” at Forest Lakes in Godley Station.

Jeremy Blackstock of Portrait Homes presented the final plat of Phase I of “The Retreat” at Forest Lakes to the board for their review and recommendation.  Phase I consists of 38 townhomes.  The engineer for the project has certified that all work has been constructed in substantial compliance with the approved plans and specifications.  The developer is seeking to convey the water and sewer systems to the City of Pooler; therefore, a maintenance bond has been posted.  With no public comments, a motion was made by Carl King to approve the final plat for Phase I of “The Retreat” at Forest Lakes in Godley Station.  Motion was seconded by Mary Louise Lanier and passed without opposition. 

     11.  Site Plan/Landscape Plan Review for Westbrook Clubhouse in Savannah Quarters.

            Hal Kraft of HGB&D presented the site plan for the Westbrook Clubhouse to the board for their review and recommendation.  This site plan reflects minor changes to the building footprint and parking areas from what was approved by City Council on February 5, 2001.  There are no proposed changes in uses or facilities.  Following some discussion, a motion was made by Wilson Roberts to recommend approval of the site plan for Westbrook Clubhouse in Savannah Quarters subject to all of the engineer’s comments being addressed.  Motion was seconded by Carl King and passed without opposition.   There were no questions regarding the proposed landscape plan.  Therefore, Wilson Roberts made a motion to approve the landscape plan for Westbrook Clubhouse in Savannah Quarters. Motion was seconded by Carl King and passed without opposition. 

There being no further business to come before this board, a motion of adjournment was made by Carl King and seconded by Mary Louise Lanier.  Motion passed.