The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, June 9, 2008 at 6:00 p.m. Members present were Wilson Roberts, Robert Byard, Scotty Fletcher, Larry Olliff, James Reardon and Mary Louise Lanier. Councilwoman Rebecca Benton, Public Works Director Matt Saxon, Zoning Assistant Kimberly Classen, and Zoning Administrator Jackie Carver were also in attendance. Chairman Wilson Roberts called the meeting to order at 6:00 p.m.

Larry Olliff gave the invocation and Wilson Roberts led the Pledge of Allegiance.

The minutes of the previous meeting were approved as printed upon a motion made by James Reardon. Motion was seconded by Larry Olliff and passed without opposition.

1. Review of recombination plat of Lot 6, future development tract and common area within the Dean Forest Business Park for North Point Industrial, LLC:  Commissioner Reardon stepped down to excuse himself from discussion of this item. Travis Randall of Kern-Coleman and Company presented the recombination plat of Lot 6, future development tract and common area within the Dean Forest Business Park for North Point Industrial, LLC to the board for their review and recommendation. Mr. Randall stated that the purchasers would like direct frontage on the right-of-way for title purposes, therefore the original tract to the west is being combined with a portion of Lot 6 and a portion of the common area to create one tract. He further stated that for information only, the paper copies of the plat that were originally sent to the Planning & Zoning department show a Geodetic Disk benchmark out towards the front of the tract on Old Louisville Road, and this was not practical for the recombination site. Therefore, a benchmark on a concrete monument was transferred to the rear on Distribution Drive and the mylar presented to the board reflects that revision. Commission Fletcher questioned the location of the access easement to the Hunter and Hayman property.  In response, Mr. Randall stated that the easements were platted previously but are also shown on the mylar presented before the board. The easements are labeled as a 100’ private access easement and an 80’ private access easement per an agreement recorded in deed book 325-E, page 470, and will access Distribution Drive. With no further comments, a motion was made by Commissioner Fletcher to recommend approval of the recombination plat of Lot 6, future development tract and common area within the Dean Forest Business Park for North Point Industrial, LLC.  Motion was seconded by Commissioner Olliff and passed without opposition. Commissioner Reardon returned to his seat on the board.

2. Review of JCB Service Center Site Plan / Landscape Plan Review located at 2000 Bamford Blvd:  Gary Schuman of HGB&D presented the JCB service center site plan to the board for their review and recommendation. The project site is approximately 30 acres of the existing master plan development which was previously approved in 2000 with this facility being included. Mr. Schuman stated the proposed service center will consist of approximately 200,000 square feet, and will be used primarily for parts storage and distribution. He further stated that the development includes the building, adjacent hardstand for the delivery of materials, visitor parking, and water and sewer utilities. Mr. Schuman has received a letter of technical review issued by NRCS, approving the proposed site plan, therefore clearing and grading activity is in progress. He further stated there were five (5) comments received from the City’s Secondary Review Engineer, Downer Davis, concerning this project and assured the board these items will be taken care of and the plans will be revised prior to the next Council meeting. Mr. John Carter, Project Manager for JCB, added to the information presented by Gary Shuman by stating that the idea of landscaping is to use the entire site to meet the requirements of the tree ordinance, but within the next ten years there will be expansions and the trees would have to be removed.  As an alternative, Mr. Carter stated that JCB wants to enhance the landscaping along I-95 and Bamford Blvd. leading into the JCB development. With no comments, a motion was made by Commissioner Reardon to recommend approval of the site plan for the JCB service center. Motion was seconded by Commissioner Lanier and passed without opposition. A motion was made by Commissioner Reardon to approve the landscape plan for the JCB service center located at 2000 Bamford Blvd.  Motion was seconded by Commissioner Lanier and passed without opposition. 

3. PUD Review / Sketch Plan Review of seven professional offices on Lot 11 Godley Station Boulevard South: Commissioner Reardon stepped down to excuse himself from discussion of this item. Jaime Czismadia of Kern-Coleman and Company presented the sketch plan of seven professional offices on Lot 11 Godley Station Boulevard South to the board for their review and recommendation. Chairman Roberts reminded the board this item was approved by the PUD Review Board prior to this meeting. Ms. Czismadia stated that the developer is proposing a seven (7) building professional office park, with over 50% green space and a 100’ buffer between the development and the single-family residential neighborhood to the north. She further stated that each building is a minimum of 125’ away from the single-family residential property lines, and directly to the west of the property is an existing storm-water detention area. In response to the engineer’s comment regarding parking spaces, Ms. Czismadia confirmed that the number of parking spaces being provided meet the parking requirements for the City of Pooler. The sketch plan has been approved by Bill Dempsey as shown. Public Comments:  John Carter, adjacent property owner appeared before the board to confirm the buffer along the northern side of the development will be an undisturbed buffer. Petitioner’s Comments: Ms. Czismadia confirmed that the 100’ buffer will be undisturbed along the northern side of the development.  With no further comments, a motion was made by Commissioner Olliff to recommend approval of the sketch plan of seven (7) professional offices on Lot 11 Godley Station Boulevard South. Motion was seconded by Commissioner Fletcher and passed without opposition. Commissioner Reardon returned to his seat on the board.     

4. Review of Final Plat to subdivide Parcel “A-1”, a 10.88 acre portion of land located behind Brighton Woods Subdivision into Lots A-1A (7.00 acres) and A-1B (3.88 acres) for Sheppard Station Apartments, L.P:  John Farmer with HGB&D presented the final plat to subdivide Parcel “A-1” into Lots A-1A and A-1B to the board for their review and recommendation.  This is based on the previously approved site plan for Sheppard Station Apartments. Mr. Farmer stated that the developer is requesting approval to finalize a construction loan, and this plat will separate the multi-family zoned portion of the tract from the remaining property. Ms. Carver reminded Mr. Farmer that since the original mylar was not presented to the board, a signed affidavit must be returned to her along with the mylar stating that this is the same document that was presented to the Planning & Zoning board. With no further comments, a motion was made by Commissioner Reardon to approve the final plat to subdivide Parcel “A-1”, a 10.88 portion of land located behind Brighton Woods Subdivision into Lots A-1A (7.00 acres) and A-1B (3.88 acres) for Sheppard Station Apartments, L.P. Motion was seconded by Commissioner Byard and passed without opposition.

There being no further business to discuss, Commissioner Reardon made a motion to adjourn at approximately 6:30 p.m. Motion was seconded by Commissioner Fletcher and passed without opposition.