The regularly scheduled meeting of the Pooler Planning and Zoning Commission was held on Monday, March 13, 2006 at 6 p.m. Members present were Mary Louise Lanier, Wilson Roberts, Larry Olliff, Carl King, Scotty Fletcher, Charles Archer and Don Taylor. Assistant City Manager Robbie Byrd, Councilwoman Rebecca Benton, Councilman Bruce Allen and Zoning Administrator Jackie Carver were also in attendance. Chairman Don Taylor called the meeting to order at 6:05 p.m.
Charles Archer gave the invocation and Don Taylor led the Pledge of Allegiance.
The minutes of the previous meeting were approved upon a motion made by Larry Olliff. Motion was seconded by Carl King and passed without opposition.
Public Hearings:
New Business:
1. Sketch Plan Review for proposed office buildings on lots 33 & 34, Pooler Park of Commerce. Michael Willoughby of Southeast Engineering and Environmental presented the sketch plan for the seven building office complex on lots 33 & 34 for the board’s review and comments prior to proceeding with the design. Pooler Park of Commerce is located on the east side of the Pooler Parkway to the north of Pipe Maker’s Canal. Commissioner Wilson Roberts asked about the handicap parking spaces not being easily accessible to all the buildings and suggested spreading them out. Bill Dempsey of Dempsey Land Design has approved the proposed sketch plan per the IP Realty review including a side building setback reduction from 25 feet to 20 feet. Commissioner King questioned the type of proposed dumpster enclosure. In response, Mr. Willoughby stated that the dumpster enclosure will be a brick design. Jackie Carver reminded Mr. Willoughby that a recombination of the two lots would be needed prior to proceeding with the development plans. With no other comments, Larry Olliff made a motion to recommend approval of the sketch plan for proposed office buildings on lots 33 & 34, Pooler Park of Commerce. Motion was seconded by Charles Archer and passed without opposition.
2. Acceptance of maintenance bond / final plat review for The Retreat, Phases 2 & 3.
Hal Kraft of HGB&D presented the final plat for The Retreat, Phases 2 & 3 to the board for their review and recommendation. The Retreat, Phases 2 & 3 are located on the north and south side of Forest Lakes Drive within the gated community of Forest Lakes Subdivision. Construction is complete and a final inspection has been done. Since this a private development, only the water and sewer will be covered by the maintenance bond. After reviewing the plat, Chairman Don Taylor made the following comments: square footage of each lot is not listed, no datum on the plat and who’s responsible for the common areas. Mr. Kraft stated that item #8 under “notes” covers who is responsible for the common areas. Councilwoman Rebecca Benton commented that she would like to see the lot widths on the plat drawings instead of referenced on a table. With no other comments, Wilson Roberts made a motion to recommend acceptance of the maintenance bond and final plat approval for The Retreat, Phases 2 & 3 subject to vertical datum and square footage of the lots being added to the plat. Motion was seconded by Mary Louise Lanier and passed without opposition.
3. Construction Plan / Landscape Plan Review for the S. G. Morgan Parkway.
Chad Zittrouer of Kern-Coleman & Company presented the construction plan for the S. G. Morgan Parkway to the board for their review and recommendation. The S. G. Morgan Parkway is located west of the Pooler Parkway near Pine Barren Road to provide access to future development within the Morgan Family PUD. All of the engineer’s comments have been addressed. There was some discussion about whether the eighty foot right-of-way is sufficient for industrial access. In response, Mr. Zittrouer stated it is adequate and is in compliance with the approved Morgan Family PUD Development Standards. With no other comments, Carl King made a motion to recommend approval of the construction plan for the S. G. Morgan Parkway. Motion was seconded by Wilson Roberts and passed without opposition. The landscape plan meets the requirements of the tree ordinance. Therefore, a motion was made by Charles Archer to approve the landscape plan for this project. Motion was seconded by Carl King and passed without opposition.
4. Site Plan / Landscape Plan Review for 24,800 square foot building on lot 19, Westside Business Park. Mark Crapps of Kern-Coleman & Company presented the site plan for a 24,800 square foot building on lot 19, Westside Business Park. Bill Nicholson has one comment that has not been addressed regarding access for channel maintenance.
After reviewing the construction plans, several access points are available for maintenance of the channel. Regarding the landscape plan, Commissioner Roberts would prefer to see a mix of plantings with undercover along with the Savannah Holly on top of the berm. The board recommended adding a dumpster at the base of the loading dock.
With no other comments, Larry Olliff made a motion to recommend approval of the site plan for a 24,800 square foot building on lot 19, Westside Business Park. Motion was seconded by Wilson Roberts and passed without opposition. Regarding the landscape plan, Wilson Roberts made a motion to approve the landscape plan subject to the tree cover being varied and Savannah Holly being planted on top of the berm. Motion was seconded by Mary Louise Lanier and passed without opposition.
5. Site Plan / Landscape Plan Review for Morgan’s Corner @ Pooler Parkway / Pine Barren Road. Trent Long of T. R. Long Engineering, P.C. presented the site plan for three different buildings in Morgan’s Corner to the board for their review and recommendation. Morgan’s Corner is located in the northeast corner of Pooler Parkway and Pine Barren Road. Mr. Long stated that he is currently revising the site plan to address Mr. Nicholson’s comments. Commissioner Olliff asked about tree calculations and a tree schedule. In response, Mr. Long stated they should be on the plan and if not he would be glad to provide them to the board. Commissioner Roberts questioned the type of dumpster enclosure. In response, Harry Shore stated the enclosure will match the building design. Commissioner Archer asked about what type of businesses will occupy the buildings. In response, Carey Shore stated retail, offices, a drug store, nail salon, hair salon and several restaurants. Commissioner Archer questioned if enough parking spaces are provided for the restaurants. In response to the board’s comments, Mr. Long stated he will provide the board with a tree schedule, revisit parking calculations for the proposed restaurants, dumpster enclosure and recheck existing grades on catch basins.
Councilwoman Rebecca Benton questioned the area set aside for a live oak. Mr. Long stated that 400 square feet has been set aside. With no other comments, Wilson Roberts made a motion to recommend approval of the site plan for Morgan’s Corner subject to all of the engineer’s comments being addressed and the service yard enclosure being changed to match the building design. Motion was seconded by Charles Archer and passed without opposition. The landscape plan meets the requirements of the tree ordinance. Therefore, a motion was made by Larry Olliff to approve the landscape plan subject to the tree calculations being added. Motion was seconded by Carl King and passed without opposition.
6. Site Plan / Landscape Plan Review for Advance Auto Parts on west Highway 80.
The petitioner was not present; therefore, a motion was made by Larry Olliff and seconded by Charles Archer to move item #6 to the end of the agenda. Motion passed.
At the end of the meeting the petitioner still was not present; therefore, Larry Olliff made a motion to table this item. Motion was seconded by Charles Archer and passed without opposition.
7. Site Plan / Landscape Plan Review for Tuffy Automotive Service Center located on lot 2 of Godley Station Phase I, Parcel 5A. Craig Zuck of Thomas & Hutton Engineering Company presented the site plan for Tuffy Automotive Service Center to the board for their review and recommendation. The 1.45 acre site development consist of a one story 11,760 square foot commercial facility to include Tuffy Automotive Service Center and the remaining square footage will be for five future retail establishments, at 1,320 square feet each, plus parking area. The project location is approximately 400 feet to the south of the intersection of Godley Station Boulevard South and Grand Central Boulevard. The proposed dumpster enclosure will be of decorative stone. All of the engineer’s comments have been addressed and the site plan has been approved by Bill Dempsey of Dempsey Land Design on behalf of International Paper Realty. With no public comments, Larry Olliff made a motion to recommend approval of the site plan for Tuffy Automotive Service Center. Motion was seconded by Carl King and passed without opposition. The landscape plan meets the requirements of the tree ordinance. Therefore, a motion was made by Carl King to approve the landscape plan. Motion was seconded by Mary Louise Lanier and passed without opposition.
8. Preliminary Construction Plan / Landscape Plan Review for Westbrook, Phase 5.
Hal Kraft of HGB&D presented the construction plan for Westbrook, Phase 5 to the board for their review and recommendation. This project includes 51 single-family residential lots located at the intersection of Westbrook Lane and Guildford Place. The roadways and drainage system will be private and the water and sewer systems will be owned and maintained by the City of Pooler. Commissioner Roberts pointed out that lot 244 shows a 54’ lot width. Mr. Kraft stated that he will check that because it could be 55’ at the building setback line. With no other comments, a motion was made by Charles Archer to recommend approval of the preliminary construction plan for Westbrook, Phase 5 subject to all of the engineer’s comments being addressed. Motion was seconded by Carl King and passed without opposition. Regarding the landscape plan, a motion was made by Carl King to approve the landscape plan for this project. Motion was seconded by Mary Louise Lanier and passed without opposition.
9. Acceptance of Performance Bond / Final Plat Review for The Arbors, Phase 7C.
Chad Zittrouer of Kern-Coleman & Company presented the plat for The Arbors, Phase 7C to the board for their review and recommendation. This phase is located in the northeast corner of the Forest Lakes Subdivision in Godley Station. The project is currently under construction and all items except for construction of the streets and grassing is complete. A bond in the amount of $217,885.80 has been posted to guarantee completion of these improvements in order for the plat to be recorded. In review of the plat, Chairman Taylor asked about the location of benchmarks and labels are missing on some of the lots. Commissioner Olliff questioned the bond amount being different from the amount posted, approximately $19 difference. Mr. Zittrouer stated it could be just a typo and he would get it corrected. With no other comments, Mary Louise Lanier made a motion to recommend acceptance of the performance bond and approval of the final plat for The Arbors, Phase 7C subject to benchmarks and meets/bounds being added to the plat. Motion was seconded by Carl King and passed without opposition.
Bill Gilbert of Savannah Quarters appeared before the board to request adding the final plat for Westbrook, Phase 5A to the agenda. A motion was made by Wilson Roberts to add this item to the agenda and motion was seconded by Carl King. Motion passed. Mrs. Carver explained that
according to the subdivision ordinance, submittal of a final plat requires an approved set of construction plans. The construction plans have not been approved for Westbrook, Phase 5. Therefore, a motion was made by Larry Olliff to rescind his motion to add this item to the agenda. Motion was seconded by Carl King and passed without opposition.
There being no further business to discuss, Carl King made a motion to adjourn at approximately 7:40 p.m. Motion was seconded by Mary Louise Lanier and passed without opposition.